Privacy Policies USA

Privacy Policy USA

M91_DBF3243_39l

Data Protection

Thank you for visiting our website. We are pleased that you are interested in Deutsche Bahn (AG)* as a potential employer. The protection of personal data of applicants**, employees and all third parties connected with us is of particular importance to us.


When processing personal data, Deutsche Bahn takes account of the relevant statutory provisions on privacy and data security applicable in the respective countries, as well as of our internal privacy regulations.


This Privacy Notice provides information on how Deutsche Bahn deals with personal data collected through Deutsche Bahn’s job board web pages, or that you otherwise provide to Deutsche Bahn, due to your application, and explains the handling of your personal data in the course of the application process.


For better clarity, this privacy notice is divided into three sections: The first section A provides general information relevant for all subsidiaries of Deutsche Bahn which use these web pages for their application processes. Country and subsidiary specifics with regard to privacy are then explained in section B. Section C gives you further insights into technically relevant information.

Part A - General Information

1. Which purpose has the personal data collection?

Deutsche Bahn needs your personal data to handle your application. The data you have provided to us in line with your application will only be used and processed for the purpose of applicant selection. For the handling of your application we will only use the information that you have provided to us directly. This may include details that you have stored in online career networks or other job boards.

In addition, it is our goal to make the application process as easy as possible for you. We take your application into account for further positions within our subsidiaries. In this case, we might contact you and invite you to apply for another position if your profile matches. You then decide if you are interested in applying. The same applies for any speculative application that you might have provided to us.

2. Which personal data do we collect?

We record your personal data which is relevant for, or that you provide to us during, the application process (including, but not limited to last name, first name, address, email, position you applied for, and details on your application). To be able to consider your application thoroughly we might also need information on your previous professional career and other similar information.

In the case of a speculative application which does not refer to a concrete position, we also ask for your interests (e.g. with regard to location and job groups of interest) in order to consider you for other suitable jobs.

In the case of an online application you complete the personal data in the online forms and upload the relevant documents. In the case of other application channels, we record the relevant information from your application and store your application documents.

3. Who processes the information from your application?

Due to the organizational structure of Deutsche Bahn and depending on the method of application chosen by you, your application might be processed by different divisions. In all cases, your personal data will exclusively be processed by the unit that is responsible for recruiting and, if necessary, by service providers which are contractually bound and legally obliged to comply with the applicable privacy regulations.

In your online application for a specific job or to attend a recruitment event, you can, as an external applicant, actively agree to the disclosure of your personal data for other suitable jobs in the same or another group company (both nationally and internationally). If you do not agree or if you cancel your agreement, this means that the application will cease to be considered for other jobs. If you have applied by email or post, we will inform you in the acknowledgement of application that we would also like to check your application against other job offers in the same or another group company. In this regard, we will advise you to notify us if you do not agree to this. Prior to any disclosure of your personal data, we will contact you again to obtain your express consent. You may cancel your agreement to disclosure at any time, by email or post, at the address indicated in Clause 1. Cancelling your agreement to disclosure of the application means that the application will cease to be considered for other jobs.

4. Who is informed about your application?

Your personal data is treated strictly confidentially and will be provided only to the competent persons involved in the recruitment process and to subcontractors which might deliver necessary services during the selection process (e.g. online test suppliers). For more details on subcontractors on a country and subsidiary level please refer to section B.

Should you be considered for employment, the subsequent use or disclosure of your information is limited to general accepted employment-related purposes to those with a need to know. This includes information disclosed to internal or third party providers for required pre-employment check, verification and any legal or regulatory requirements.

If you apply online, we ask you to decide to which extent we are allowed to share your personal data:

  • In case you select “nationally”, your profile is visible to Personnel responsible for recruitment within the country in which the position is located or which you have selected as country of interest in the speculative application process.
  • In case you select “internationally”, your profile is visible to Personnel responsible for recruitment independent in which country they are located. This means that all responsible employees of all DB Group companies that use this platform for their recruitment purposes, including, if applicable, employees of their respective data processors, have access to your application/profile. You find out to which DB Group companies this actually applies if you turn to the overview of the attached local privacy policies (see Section B).


Within DB Group uniform minimum standards apply for dealing with personal data, according to our Global Privacy Policy.


In particular, it is inadmissible to use your application/profile for other purposes besides our recruitment processes, as described in our Privacy Policy. Nevertheless please note that due to the various locally applicable data protection regulations there are different levels of protection by the respective privacy regulation in the different countries.


If you applied using any other application channel besides online application, your personal data will only be shared in the country the job is located in.


You can revise your decision on the visibility of your application at any time, for instance you may decide to withdraw your decision to be visible internationally. If you want to do so, please refer to part B and the respective country and subsidiary specific section for the concrete email address.

5. How can you change your personal data?

In the case of an online application you can access and update your profile and personal information in the job board, including your personal data and added documents, at any time. Furthermore, it is possible to withdraw an application for a position via your profile. If you want us to delete your profile and/or some or all of your applications with immediate effect, please refer to part B for the respective email address to request the deletion. In this case we will also inform any subcontractor (e.g. for online tests) who might have received your personal data and request the instant deletion of your personal data.

6. When is your personal data deleted?

Due to different deletion periods based on the diverse applicable local data protection laws please refer to the relevant paragraph in part B for further details. We will only store your personal data as long as necessary.

You have questions about data privacy?

For question and suggestions around the privacy topic please address them to our contact persons in the respective country and subsidiary named in part B.

Part B – Additional Country and Subsidiary Specific Information

United States - Application process at Schenker, Inc.

As of June 7th 2017

Besides the general information provided in section A the following details are relevant in addition if you hand in an application, or request that your application is provided, to Schenker, Inc. in the United States.


The personal data you have provided to us in line with your application will also be used and processed for the purposes of (1) enabling the features of Deutsche Bahn’s job board web pages, including, but not limited to setting up and managing your user account, our processing your requests for information, and/or providing support services and other services to you, and (2) improving Deutsche Bahn’s job board and to enable us to develop new features, functionality and services, and otherwise for our internal business purposes.


In addition to the other times or occasions on which we might disclose your personal data, we might also disclose your personal data when required by law or in the good-faith belief that such disclosure is necessary to: (1) comply with legal processes and applicable law; (2) enforce this privacy notice; (3) take precautions against liability and to respond to any claim that any material, document, image, graphic, logo, design, audio, video, and any other information provided by you violates the rights of third parties; (4) assist government enforcement agencies; or (5) protect our rights, property, or safety or the rights, property, or safety of our customers and the public.


We reserve the right to transfer your personal data, as well as any information about or from you, in connection with the merger, sale or other disposition of all or part of our business and/or assets. We cannot make any representations regarding the use or transfer of your personal data or other information that we may have in the event of our bankruptcy, reorganization, insolvency, receivership, or an assignment for the benefit of creditors, and you expressly agree and consent to the use and/or transfer of your personal data or other information in connection with a sale or transfer of some or all of our assets in any of the above described proceedings. Furthermore, we cannot and will not be responsible for any breach of security by any third parties or for any actions of any third parties that receive any of the information that is disclosed to us.

We may also disclose your Personal Information with your permission or as directed by you.


In the case of a paper application, we will upload your information and destroy your original documents after we have recorded your personal data. In the case of email applications, we store relevant personal data, upload your documents and delete your email afterwards.

Applications will be automatically deleted after 10 years.


Please note that, notwithstanding anything in this Privacy Notice to the contrary, electronic copies of your personal data shall be subject to any receiving party’s routine data backup and retention policies, and that the actual deletion of your personal data may occur as such backup media is overwritten and as part of such procedures.


In case you want us to delete your profile and/or specific applications with immediate effect or to withdraw your agreement with regard to your profile being visible (nationally/internationally) and offering you further positions, please contact us:
us.sm.ufg.Avature-Support@dbschenker.com
Your profile will be deleted within 10 days of our receipt of your request, but note that electronic copies will be deleted in accordance with our routine data backup and retention policies, as indicated above. If your profile is still visible after that time, please contact us at the above addresses.


If you want to address a request according to your rights to access, rectification, deletion or restriction of use of personal data or have any question or suggestions around the privacy topic, please contact us via the same address.
If you withdraw your agreement for alternative checks and other open positions, we will not consider your application for any other job.


Should you be considered for employment, the collected and subsequent use or disclosure of your information is limited to general accepted employment-related purposes to those with a need to know. This includes information disclosed to third party providers for required pre-employment check, verification and any legal or regulatory requirements.


Your California Privacy Rights. Under California’s “Shine the Light” law, California residents who provide certain personally identifiable information in connection with obtaining products or services for personal, family, or household use are entitled to request and obtain from us (once a calendar year) information about the customer information we shared (if any) with other businesses for their own direct marketing uses. If applicable, this information would include the categories of customer information and the names and addresses of those businesses with which we shared customer information for the immediately prior calendar year (e.g., requests made in 2017 will receive information regarding 2016 sharing activities, if any). To obtain this information, please send an email message to us.sm.ufg.Avature-Support@dbschenker.com with “Request for California Privacy Information” in the subject line and in the body of your message. We will provide the requested information to you at your email address in response. Please be aware that not all information sharing is covered by the “Shine the Light” requirements, and only information on covered sharing will be included in our response.


Additionally, because we may collect your personal data from time to time, California’s Online Privacy Protection Act requires us to disclose how we respond to “do not track” requests and other similar mechanisms. Currently, our policy is that we do not recognize “do not track” requests from Internet browsers and similar devices.


 

CCPA – NOTICE AT COLLECTION FOR APPLICANTS RESIDING IN CALIFORNIA

Schenker, Inc. (the “Company”) is providing you with this Notice At Collection For Applicants Residing In California (“Notice”) to inform you about: 


  1. the categories of Personal Information that the Company collects about applicants who reside in California; and
  2. the purposes for which the Company uses that Personal Information.


Assistance For Disabled Applicants

Alternative formats of this Notice are available to individuals with a disability.  Please contact US.sm.FRP.US-Leave-Of-Absence@dbschenker.com for assistance.


For purposes of this Notice,

  • “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a natural person that the Company collects about its applicants, who reside in California, in their capacity as applicants for positions with the Company.


1. Identifiers And Professional Or Employment-Related Information

1.1 Personal Information Collected: The Company collects identifiers and professional or employment-related information, including the following:

Identifiers: real name, nickname or alias, postal address, telephone number, e-mail address, Social Security number, Date of Birth, signature, online identifier, Internet Protocol address, U.S. or Canadian driver’s license number or state/federal/local identification card number, U.S. or Foreign Passport, Voter’s registration number, U.S. Military number, Military dependent’s ID number, U.S. Coast Guard Merchant Mariner number, Native American tribal number, Birth Certificate number, Employment authorization document number, Permanent Resident Card or Alien Registration number, Form I-94 number and Visa number.

Professional or Employment-Related Information: evaluations, membership in professional organizations, volunteer experience, licenses and professional certifications, and employment history.


1.2 Purposes of Use:


Recruiting:

  • To evaluate applicants’ qualifications for employment with the Company
  • To communicate with applicants
  • For diversity and inclusion purposes
  • To arrange and manage Company-sponsored events
  • To create a talent pool for future job openings
  • For recordkeeping purposes
  • To demonstrate applicants’ agreement to, or acceptance of, documents presented to them, e.g., pre-employment arbitration agreement, acknowledgement of employment application, offer letter
  • To evaluate and improve the recruiting process


Monitoring, Security, And Compliance:

  • To monitor use of Company information systems and other electronic resources
  • To conduct internal audits
  • To conduct internal investigations
  • To protect the safety and security of the Company’s facilities


  • To administer the Company’s whistleblower hotline.
  • To report suspected criminal conduct to law enforcement and cooperate in investigations

2. Personal Information Categories From Cal. Civ. Code §1798.80(e)

The Company collects categories of Personal Information listed in Cal. Civ. Code §1798.80(e) (other than those already listed in “Identifiers,” above) as follows for the purposes listed below:

  • Photograph and physical description: for security and internal identification purposes.
  • Medical information:  (a) for occupational health surveillance; (b) for occupational health and safety compliance and record-keeping; (c) to conduct fitness-for-duty examinations; and (d) to respond to an applicant’s medical emergency.

3. Characteristics Of Protected Classifications Under California Or Federal Law

The Company collects information about race, age, national origin, disability, sex, and veteran status as necessary to comply with legal obligations, including the reporting requirements of the federal Equal Employment Opportunity Act, the federal Office of Contracting Compliance Programs (applicable to government contractors), and California’s Fair Employment and Housing Act, and for purposes of diversity analytics. 

The Company also uses this Personal Information for purposes including: (a) with respect to disability and/or medical condition, as necessary, to comply with Federal and California law related to accommodation; and (b) with respect to age, incidentally to the use of birth date for identity verification.

The Company collects this category of Personal Information on a purely voluntary basis, except where collection is required by law, and uses the information only in compliance with applicable laws and regulations.

4. Commercial Information

4.1 Personal Information Collected: The Company collects commercial information, including the following: records of personal property; products or services purchased, obtained, or considered; or other purchasing or consuming histories or tendencies.

4.2. Purposes of Use: reimbursement of travel expenses.

5. Biometric Information

​​​​​5.1 Personal Information Collected: The Company collects biometric information, including the following: fingerprints.

5.2 Purposes of Use: to conduct criminal history background checks.

6. Internet Or Other Similar Network Activity

​​​​​6.1 Personal Information Collected: The Company collects information about applicants’ use of the Internet or other similar network activity, including the following: browsing history, search history, log in/out and activity on the Company's electronic resources, information regarding an applicant's interaction with an Internet web site, application, or advertisement, and publicly available social media and search engine activity.

6.2 Purposes of Use: to monitor use of the Company's information systems and other electronic resources or information systems, to conduct internal audits, to conduct internal investigations, and to protect the safety and security of the Company’s facilities and to conduct criminal history background checks.

7. Geolocation Data

​​​​​7.1 Personal Information Collected: The Company collects geolocation data, including the following: (a) information that can be used to determine a mobile device’s physical location; and (b) information that can be used to determine an applicant’s physical location, for example, through a radio frequency identification (RFID) chip in a security badge.

7.2 Purposes of Use: to confirm that an applicant has arrived and left Company facilities when scheduled, to manage applicant-related emergencies, to monitor the safety of the applicant, and to protect the safety and security of the Company’s facilities.

8. Sensory Or Surveillance Data

​​​​​​8.1 Personal Information Collected: The Company collects sensory or surveillance data, including the following: audio/visual recordings of interviews and footage from audio/video surveillance cameras.

8.2 Purposes of Use: to protect the safety and security of the Company’s facilities and personnel through video surveillance, to evaluate the applicant’s suitability for employment, to monitor compliance with Company policies, and to provide training.

9. Education Information

​​​​​​9.1 Personal Information Collected: The Company collects education information, including the following: academic transcripts, educational discipline records, and academic counseling records.

9.2 Purposes of Use: to evaluate applicants’ qualifications for employment with the Company and to conduct a pre-employment background check.

10. Profile Data

​​​​​​​10.1 Personal Information Collected: The Company collects profile data, including the following: Preferred language, salary expectations and inferences drawn from Personal Information to create a profile about an individual reflecting the individual’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

10.2 Purposes of Use: to evaluate applicants’ qualifications for employment with the Company.

11. Background Screening Information

​​​​​11.1 Personal Information Collected: The Company collects background screening information, including results of the following types of background screening: criminal history; sex offender registration; motor vehicle records; credit history; employment history; alcohol and drug testing; Global Sanctions List Screening; reference checks and educational history.

11.2 Purposes of Use: to evaluate applicants’ qualifications for employment with the Company.

Purposes Potentially Applicable To Any Of The Categories Of Personal Information Listed Above

The Company also may use applicants’ Personal Information to facilitate administrative functions and information technology operations and for legal reasons and corporate transactions. These functions include, but are not limited to the following:

  • to manage and operate information technology and communications systems, risk management and insurance functions, budgeting, financial management and reporting, strategic planning;
  • to manage litigation involving the Company, and other legal disputes and inquiries and to meet legal and regulatory requirements;
  • in connection with a corporate transaction, sale, or assignment of assets, merger, divestiture, or other changes of control or financial status of the Company or any of its subsidiaries or affiliates; and to manage licenses, permits and authorizations applicable to the Company's business operations


 

Part C – Technical Information

For technical reasons, certain data must be collected and saved when you visit this website. The following data is collected without any action on your part and saved until it is automatically deleted after 10 days:

  • IP address from the querying computer,
  • Date and time of access,
  • Name and URL of the file acessed,
  • Website from which the access took place (referrer URL),
  • the browser used and in some cases the operating system of your computer.

1. How is your personal data transferred?

The internet server of our provider meets the current security standards. Our aim is to protect your personal data from loss, misuse, unauthorised access, publication, change and deletion. Your personal data is transferred to the servers using the security standard, the TLS method. 

2. What is a cookie?

Cookies are small text files which might store personal data. Cookies can be sent to this website when it is called, allowing the user to be identified. Cookies help users to use internet sites more easily.  

We differentiate between cookies that are necessary for the technical functions of the website and those that are not necessary. We would like to provide you the option to make an informed decision for or against the use of cookies that are not necessary for technical functions of this website. The use of this website in its entirety will not be affected by this.

2.1 How are cookies used?

This is an information of how and in what manner cookies are used on our sites. 

The use of the career portal and application system is generally possible without the use of cookies that do not serve a technical purpose. This means that you can prevent browser tracking from cookies (do-no-track, tracking protection list) or disallow saving of third-party cookies. In addition, we recommend checking the saved cookies regularly if they are not expressly desired. 

Please note that when you delete all cookies, you are also deleting any opt-out cookies, meaning that you must opt out again.

Cookies that are mandatory for using the site:

Session cookies cannot be deactivated as they are necessary for the usage of this website. 

The “PHPSESSID cookie” and the "ScustomPortal-[...] cookie" are used by the platform on stateless protocols as identification criteria to recognize several associated requests of a client and to assign them to one session. In these cookies there is a long alphanumerical ID included which is also stored on the server. In case both IDs match, the client is allowed to send a request to the server. The session and the cookie are destroyed as soon as the page is closed.

Cookies that are not mandatory for site use include Google Analytics cookies. Please refer to item 3.

3. Use of Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. ("Google"), to analyse the use of our website and to improve it on a regular basis. The statistics gathered allow us to improve our offering and design it in a way that is more attractive to you. 

Google Analytics uses cookies that are saved on your computer and enable us to analyse how you use our website. The information generated by the cookie regarding your usage is submitted to a Google server in the United States, where it is saved. As requested by the operator of this website, Google will then use this information to evaluate how users use the website, create reports about website activities and provide other services for the website operator related to the use of the website and internet use. Your IP address is anonymized and will not be combined with any other data collected by Google.

The cookies have a runtime of 24 months.

To prevent data (inclusive your IP address) generated by the cookie with regard to the use of the website from being gathered and any processing by Google, you can install the Google browser add-on found under this link https://tools.google.com/dlpage/gaoptout?hl=de.

This sets an opt-out cookie that prevents the collection of your data on our site in future. This applies for this browser only and for this website only. If you delete the cookies in your browser, you must set the opt-out cookie again.

For more information on data protection in connection with Google Analytics, see also Google Analytics Help (https://support.google.com/analytics/answer/6004245?hl=de).

4. Use of YouTube

We want to give you a wide variety of information across media formats. Our website includes embedded YouTube videos. We merely enable a connection to YouTube. YouTube is a service of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA. 

The privacy-enhanced mode is activated for all YouTube videos on our website. The privacy-enhanced mode is provided by YouTube and ensures that YouTube does not save any cookies containing personal data on your computer. When the website is called up and in the embedding of the videos the IP address is transmitted. This will not be assigned to any other data if before you call up the page you have not logged in to YouTube or another Google service or if you are not permanently logged in.

When you click to play the embedded video, the privacy-enhanced mode means that YouTube saves on your computer only cookies that do not contain any personally identifiable data. These cookies can be disabled in the browser settings and extensions. YouTube sets a session cookie that is deleted when you close your browser. 

For more information on the integrated YouTube videos, see YouTube's informational page under: https://support.google.com/youtube/answer/171780?hl=de


Additional Information

*  To Deutsche Bahn belong all subsidiary companies of Deutsche Bahn AG.

** For reasons of better legibility, the simultaneous use of male and female language forms is dispensed with. However, all descriptions apply to all gender types.